Summary of Vestry Minutes | November 28, 2016

Treasurer’s Report:

The Endowment went over $1million and Capital Funds also increased. Pledge and plate offerings remain slightly below budget for the year. Expenses are also down and the year is expected to end in the black.

Buildings and Grounds:

Bill Turnure, Senior Warden, and Jody DelSignore, Property Manager, are planning for expected expenses 3-5 years in the future and creating a budget to ensure having the necessary funds available.

Rector’s Report:

Father Ben noted the many activities taking place in and under the sponsorship of St. James’ in November and in preparation for the holidays. He singled out the Episcopal Church School conference in New Orleans where Stacey Irvin, Head of School, was recognized for her work to establish and maintain the vibrant dynamic between church and school at St. James’.

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Vestry Minutes | May 23, 2016

St. James’ Church

Summary of Vestry Minutes

May 23, 2016

Treasurer’s Report:

Pledge and plate receipt were down for the month, but still ahead YTD. With summer coming when many are on holiday, it is important to keep an eye on these figures and provide timely reminders. Several of the expense lines were over budget, but this was generally due to timing or one-time needs such as the expense in the Music budget for the Festival Eucharist or the Rector’s Continuing Ed budget for his trip to Israel.

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Resolution to the Saint James’ Choir

requiemmass-4This past Sunday, Senior Warden Bill Turnure presented the resolution to Jesse and the music program in gratitude for their exceptional service

Resolution of the Saint James’ Vestry: December 15, 2015

Whereas the choir of Saint James’ Episcopal Church under Music Director Jesse Ratcliffe’s capable and inspired leadership have ascended to new heights musically;

Whereas the choir’s tireless dedication demonstrated by untold hours of rehearsal stands as an icon of committed ministry;

Whereas the liturgical year at Saint James’ Episcopal Church, especially Holy Week, Easter, and Christmas, has been immeasurably enhanced by the choir’s freely and beautifully offered gifts;

Whereas the choir has provided the people of Saint James’ Episcopal Church the opportunity to experience a myriad of worship services from Choral Evensong to a Bluegrass Mass, from Taizé to Morning Prayer, from a Longest Night healing service to a Celtic Eucharist, from an outdoor service at the Cathedral Shrine to a Requiem Mass;

Whereas the Christmas Concert beautifully wove together the considerable gifts of our Junior Chorale, Bell Choir, and Adult Choir;

Whereas many families and friends have been comforted by the remarkable participation of the choir in laying to rest both beloved parish members and relative strangers;

Whereas the music program of Saint James’ Episcopal Church will gracefully lead us in our bicentennial celebrations;

Now therefore, be it resolved that we, the wardens, vestry, and clergy of Saint James’ Episcopal Church, commend with abundant gratitude the faithful ministry of our Choir, and Jesse Ratcliffe, Organist and Music Director.

Be it further resolved that this resolution be presented to Jesse Ratcliffe as representative of the entire Music Ministry, a copy of this resolution published in the Weekly News of Saint James’, and recorded in the minutes of this vestry;

Given under our hands at a regular meeting of the vestry of Saint James’ Episcopal Church, Warrenton, Virginia, the Diocese of Virginia, on December 15th, 2015.

Vestry Minutes | December 2015

Summary of Vestry Minutes | December 15, 2015

Treasurer’s Report: Finances are in good shape. Plate receipts exceeded the budgeted amount in November, enhanced by two generous gifts and expenses remain largely under budget. Although pledges are up for the month, they may not hit the $513,000 budgeted for the year.

Father Ben complemented the vestry on their fiscal soundness, noting the guideline of the “three Silos:” use of the Endowment for maintenance, the Budget for operating expenses, and the Capital Campaign for new missions. They have been good stewards of the church’s funds.

Rector’s Report: Father Ben noted the fact that the music program has become a major mission of the church and asked for a suitable way to acknowledge this important fact. He also complemented John Knouse on his job, citing particularly the Advent devotional written in large part by the youth of the church.

With the departure of Rev. Lyn, Father Ben stated that a suitable replacement for leadership and support for the women of the church is a priority for the next part-time hire.

New Business:

  • Bill Turnure noted that a slate for the new vestry is being developed and should be ready by the first of the year. The focus is to keep the diversity necessary to maintain a strong vestry and ensure that all constituencies of the congregation be represented.
  • Gary Shook has agreed to be the chairman of the Bicentennial Committee.
  • The 2016 budget is being finalized. Scott Christian reported for the Stewardship Committee that to date 142 pledges have been received for a total of $506,000. This is $41,000 short of the initial budgeted amount

The meeting closed at 6:59 with the Lord’s Prayer and all decamped to the Rectory to celebrate the season along with the Church and School staff and Board.

Respectfully submitted,

Aileen H. Laing, Register

Vestry Minutes | November 2015

Summary of Vestry Minutes | November 23, 2015

Treasurer’s Report:  Current assets remain essentially unchanged. A generous anonymous donation to the Preschool Initiative produced a healthy $10,000 increase in that fund. While plate offerings remain below budget and pledges are slow, Laura is confident that most will come in before year’s end.

Buildings and Grounds:  The light over the baptismal font (formerly over the pulpit) and the Moravian star under the rood beam have both been installed. The icemaker in the kitchen has been repaired.

Stewardship: Pledges are coming in slowly.

Outreach: Kathleen Nevill expressed gratefulness for the participation on so many fronts in the first annual Gobble, Gobble, Run or Wobble fundraiser for the Preschool Initiative. About 60 kids and 120 adults crossed the finish lines.

Respectfully submitted,
Aileen H. Laing, Register

September Vestry Meeting Minutes

Summary of Vestry Minutes

St. Michael and All Angels’ Eve, 2015

The Treasurer reported that the recent market drop reduced the Endowment Fund but due to significant gains earlier in the year it is down only $18,000 YTD. While plate offerings are still a little under budget, they have rebounded significantly since July.

Father Ben reported on the many Buildings and Grounds projects completed or still underway. Phase 6 of the stained glass window repair has been completed; only the windows in the chapel remain to be done. Major restoration of parts of the tower has been completed. Subtle changes in the choir area provide more space for the expanding choir.

St.James’ is invited to a Thanksgiving Service on November 14 at the Deliverance Church of God in Bealeton.

Pre-school Initiative: the number of students served by the Virginia Preschool Initiative has increased from 18 to 44 spread over three elementary schools and still has a waiting list. Both the county and the state have increased their investment and the proceeds from The Turkey Trot, the Thanksgiving Race, will all go to benefit VPI and Head Start. Kristen McAuliffe is the coordinator of VPI, Pat Washington the coordinator of Head Start.

Joint Church and School Capital Campaign:

After serious and extensive deliberation, the vestry agreed unanimously to proceed with the expansion and renovation project in partnership with WJES and to hire the FOCUS Group to guide us through the fundraising phase.

The meeting closed with the Lord’s Prayer.

Respectfully submitted,

Aileen H. Laing, Register

Next Vestry meeting: October 26, at 6pm.

Vestry Meeting Minutes Summary – May 12, 2015

Capture (1)

A joint meeting of the School Board and the Vestry was held on May 12 at 6pm to hear a report by Brad Layland of The Focus Group and to decide whether or not to proceed with Phase 2 of the feasibility study for a Capital Campaign to renovate and expand the church/school facility.

Following Brad’s presentation and the questions and comments from the church/school leadership, the question of whether or not to proceed to Phase 2 of the Feasibility Study was presented. Both boards then approved proceeding with Phase 2 of the Feasibility Study and released the necessary funds from their respective development funds.